Transferring Notes to a New Set of Pages -- the Collated Pages Process

NOTE: This video shows a slightly older user interface but the instructions are still accurate.

Best practice is to transfer notes from a full draft to a full draft. If it's possible to get a fully-collated revised draft, follow the note transfer instructions.

NOTE: Collate Pages is an Industry Pro feature.

A common scenario is that there's a script to which annotations have been added. In this example, it's called Shooting Draft. A new page packet of blue (or pink / yellow / green / etc.) pages is received -- in this example, it's called Shooting Draft -- Blue Pages -- and there's now a need to collate those pages and transfer the annotations into Shooting Draft.

If it's open, close Shooting Draft;

Import or open Shooting Draft -- Blue Pages;

Touch or click the Transfer icon in the Top Toolbar:
Select the script you want to transfer notes from. In this case, it's Shooting Draft:
The Transfer Annotations window is displayed, showing the cover pages of both the "from" script and the "to" scripts, with an arrow indicating the direction of the transfer. In the Pro Transfer section, select Collate Pages:

The other options are:

Compare Scripts: Compares both drafts and generates a scene-by-scene breakdown of script changes;
Transfer Bookmarks: Enables Bookmarks to be transferred into the new draft.

When the transfer settings are made, touch or click Next or Begin);

A) Users with a single layer of annotations will be prompted to save the file;
B) Users with multiple layers of annotations will be taken to the Layer Selection window, with checkboxes of the layer(s) that can be transferred:

Creating the Collated File

Name this new file and touch or click Save:

Select a location to save the new collated file and touch or click Select. **If you don't specify a location, the file will be saved to the **On my iPad folder:

The transfer will take a couple of seconds, and an overview of any changes between drafts will be displayed:

If there are deleted annotations caused by the rewrites, you'll be prompted to view a detailed summary; touch or click OK to see the summary or Not Now to dismiss.

NOTE: Auto-Highlights are designed to not transfer. Those should be toggled on in the new draft.

TIP: There may be yellow note markers in your script; those are Changed Annotation alerts, letting you know that script text which had annotations in the old draft has been adjusted in the new draft.

What's Next

My note transfer didn't work. Help!
I got a pop-up during Note Transfer. Do I tap Preserve or Delete?
Learn how Compare Scripts can give you a quick rundown on all that's changed between drafts

Updated on: 11/04/2025

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